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ESTIMATING MAINTENANCE AND REPAIR COSTS

Course Background
The construction cost estimating process is difficult and complex. Decisions have to be taken in the face of uncertainties relating to cost and quantities of production; the production period and foreseeable constructional problems. The difficulties in estimating are compounded in maintenance work due to the following distinguishing factors of the work:

  • Small, generally non repetitive and multi-location jobs/tasks
  • High labour content in the work; vulnerable to quality and productivity issues
  • Higher material wastage due to small work parcels
  • Little benefit of learning curve due to nature of work
  • Lack of reliable cost standards and data to guide the estimator
The higher ‘uncertainties’ in executing and managing maintenance work has led to higher variability in cost estimates. The variability is further amplified in maintenance tenders as contractors adopt different risk management approaches and commercial considerations in bid submission.

It is important that cost estimates are accurate. From an Owner’s viewpoint, the estimates form the basis of derivation of long life cycle budgets and shorter term budgets for work procurement. From a contractor’s viewpoint, the estimate will form the basis of a tender bid. For both Owners and Clients, the estimate forms the basis of approval of star rates for variations and non-standard work which often occurs in maintenance contracts.
Course Objectives
The course will provide knowledge and skills to understand the:

  • Types of and Nature of Maintenance Work
  • Fundaments in Cost Estimating
  • Maintenance Cost Estimating: Managing the Risks and Uncertainty
  • Long Term Maintenance Cost Estimates
  • Medium and Short Term Maintenance Cost Estimates
  • Estimating Spot Items and Star Rates in Maintenance Work
Course Outline
  • TYPE AND NATURE OF MAINTENANCE WORK
    • Condition-Based, Cyclical and Response Based Maintenance Systems
    • Preventive, Corrective and Ad-hoc Maintenance Work
    • Nature and Characteristics of Maintenance Work
  • FUNDAMENTS IN COST ESTIMATING
    • Types of Cost Estimates
    • Accuracy of Estimates
    • Cost Data and Cost Mode
    • Elements of a Cost Estimate
  • MAINTENANCE COST ESTIMATING
    • Unique Factors in Maintenance Cost Estimating
    • Distinction between Estimating and Tendering
    • Managing Risks and Uncertainties in Maintenance Cost Estimating
  • LONG TERM MAINTENANCE ESTIMATES
    • Use of Estimates
    • Basis of Estimates and Information Needs
    • Worked Examples
  • MEDIUM AND SHORT TERM ESTIMATES
    • Use of Estimates
    • Basis of Estimates and Information Needs
    • Worked Examples
  • ESTIMATING SPOT ITEMS AND STAR RATES IN MAINTENANCE WORK
    • Function of Spot Items and Star Rates
    • Basis of Estimates and Information Needs
    • Worked Examples
Who should take this course?
The course will benefit those who have a vested interest in buildings including:

  • Developers
  • Building Owners
  • Government Officials
  • Architects
  • Engineers
  • Project Managers
  • Quantity Surveyors
  • Contractors / Sub-Contractors / Suppliers
  • Property Managers
  • Facilities Managers
  • Maintenance Managers
  • Management Corporations
  • Town Councils
  • and Others
Course Accreditation and Certificate of Attendance
The course has been approved for 7 PDU units under the PE Board Continuing Professional Development programme. Attendance certificates will be issued; they may also be suitable for meeting the CPD requirements of other relevant professional bodies not operating a CPD course accreditation system.
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